In addition, arrange your expenses chronologically, starting from the oldest to the most recent. Some spreadsheets will do the job automatically once you fill in all the expenses. Now, add up all the figures and type the total. Put each expense in a separate row and enter the amounts accurately. Try to capture all the vital details you may need for expense tracking, compliance, or audits. The next step is to enter your expenses and fill in all the columns with payment information. Therefore, customize your template as per your requirements. Likewise, you can dedicate columns to organize different expenses made by your business.Īdditionally, you may be able to claim many expenses from your tax, like: You can also customize the columns in your template or add more based on your needs.įor example, you might want to add a vehicle expense column if you use your car for business purposes. Begin by filling out your business name, vendor or employee details, date, project name, and so on. Your template will have several columns where you can put in your information. A range of templates is available online, whether you want to create a basic or vendor expense report. Select and download a template for the type of printable expense report you want. Therefore, you don’t have to worry about any incompatibility. The template websites provide templates for Excel, Google Docs, and other formats. You can download a free template and edit the columns to print your expense report. Countless websites offer free expense report templates to save your work and time. You don’t have to start from scratch to create a spreadsheet that tracks your business spending. So, decide whether you need a basic expense report or something like a travel expense report to reimburse your employees. You can create a report to track any sort of expense based on your needs. However, organizations generally use multiple reports to stay on top of their business expenses and facilitate reimbursements, like: A small business can have a simple spreadsheet that tracks all business expenses over a period of time. Determine Your NeedsĮxpense reports can be of different types. We are going to take you through the whole process, so you can track your expenses with ease. But a new entrepreneur or small business can find the process intimidating if they don’t have an idea of where to start.įortunately, you don’t need to be an expert accountant or know the deep inner workings of Excel to create a printable expense report. The Weekly Expense Report template provides a way to include more details and more expense categories.Creating a printable expense report may seem easy for those who have done it before. The Business Mileage Tracking Log lets you keep track of daily mileage for record keeping and reporting. Our Reimbursement Form template is great for general employee expense reimbursements (for non-travel expenses). For an official and detailed list that includes explanations and examples, we highly recommend visiting the Business Travel Expenses page on IRS.gov: ) Other Helpful Expense Report Templates We've based the expense types in our templates on these common expenses. Some of the most common tax deductible travel expenses include: flights, car rentals, mileage, uber rides, lodging, meals, tips, dry cleaning and laundry. What business travel expenses are tax deductible? Place an "x" in this column (or check the box in the Google Sheets version) if you want the amount to be added to the "Amount to Reimburse" total. Update : I've added a new worksheet to this version of the expense report that lets you mark specific expenses "to be reimbursed" in case you use both a company card as well as personal money. There is also a designated place to specify the rate for mileage reimbursement.įor a blank, printable expense form that you can fill out by hand, simply remove the sample data and fill in the information you want printed. The expense type can be selected from a drop-down that is easy to customize. The Simple Expense Report template uses one column for all expense types.
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